Event planning can be harassing and stressful. Not only does one have to deal with the major details but, also the nitty-gritty stuff that plays a role in the event. You are likely to encounter problems that will keep surfacing even at the event planning stageDon’t be discouraged nor write away these problems as they will help you to become better in your planning of future events.
Planning Your Next Event
The fact that you are planning another event means that the previous one was a huge success. Now that you have experience when planning the next event try not to get carried away with the details as worrying will cause you to mess up big time. Relax and take it easy because you can always en list help. If you find yourself in situation where the event is too big for you to handle; consider the help of others and get it. The planning of a simple do it yourself birthday party which takes work can’t compare to the planning of any event; especially if the event is of great importance. Therefore, you need to get someone to assist you. Event planning includes budget, venue, supplies, caterers, menu, guests, invitation, music, and decorations. Going beyond the budget without covering all areas can be disastrous. It can also get you depressed and overwhelmed; therefore, you definitely do not want to go over the budget and make certain that every item on your event planning checklist is taken care of.
Event planning by yourself can take its toll on your health causing you to breakdown emotionally and mess up the event in the process. If you are strong and can work under pressure then you need not worry; but if you are the type of person that worries a lot then you could suffer a nervous breakdown that could be very detrimental to your health and well being. So, don’t be reluctant to ask for help. Event planning is a major task that requires all the help you can get; so you should hire a Personal Assistant. While you focus on the most important tasks; they can pay attention to minor details and help with the loose ends. In that way things will get done as planned and you will have no worries at all.
Pitfall #2: Hiring Event Caterers without Written Contract
Whenever money exchanges hands to be on the safe side put everything in writing and have it dated and signed. It is strongly advisable to avoid a bar for your Event. When it comes to food catering, draw up a written contract and have it signed, so that you won’t be left holding the bag. Your contract terms should include cost in dollar figures, menu, the time and date when Caterers should show up and serve, what you are paying for,(whether they are responsible for cleaning of food service area and removal of garbage), and what you expect to get for your money. Make sure that as soon as the food arrives you double check to make certain that it’s too your liking and that it is something Guest will enjoy. If you overlook or did not have ample time to draw up a contract; scribble something down on tissue paper because if you do not have an agreement in writing, the Caterer may ditch you. You want to avoid increased costs, no show or late arrivals, and other excuses the Caterer may throw at you at the last minute. So to be safe, the top item on your event planning checklist should be Caterer Contract While your event is going on nicely, you do not want a Caterer calling to say that they were overbooked and can no longer accommodate you. This will very bad for you as people will be disappointed.
Working without a Budget
Budgets are essential when it comes to spending; therefore, it should be one of the top priorities on your event planning checklist.Draw up a budget with a maximum and least amount for your party planning event or any event.< /b>I mean decide whether the least you would like to spend is $3,000 or the maximum would be $7,000. Go for the average, which means you will be willing to spend $5,000 on your event. You see, when you plan your budget like this, not only are you in control, but you give yourself leeway to add or reject to your party. You are more likely to succeed when limits are in place as you will stay within your event planning budget and maybe spend less.